04/19/2017: KUUF Board of Trustees Agenda 🗓 🗺

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Wednesday, 6:30pm KUUF – Admin Room

KUUF Board of Trustees agenda for the upcoming board meeting.

KUUF BOARD OF TRUSTEES

Agenda for Wednesday, April 19, 2017 

6:30 p.m.          Call to Order:  Ellen Newberg, President

Chalice Lighting

                             Check-in

6:40 p.m.          Consent agenda

  • Minutes of the March 15, 2017 Board meeting.
  • Board Liaison & Other Reports, Including Finance; Personnel; etc.
  • Accompanist Job Description: Paul Wilson.
  • Designation of Rosemary Dougall and Karen Leader Scott as our delegates to General Assembly.

6:45 p.m.            Reports.

  • Materials/Supplies for Deck and Administration Building ramp replacement bids: Paul Wilson and Eric Harrold.
  • Matan Building Toilet Replacement Project: Paul Wilson and Eric Harrold.
  • Social Justice Committee Resumption: Phil Davis, Chair.

7:00 p.m.            Treasurer’s Report:  Susan Welsh, Treasurer.

                   *****OLD BUSINESS *****

7:15 p.m.            2017/2018 BUDGET PROPOSAL:  Susan Welsh, Treasurer. 

The Board approved a 2017/2018 budget proposal for recommendation to the congregation for its consideration at our 2017 Annual Congregational Meeting on Sunday, April 23. Since then, two updates have been made:  (1) $450.00 for the annual septic inspection has been moved from the Matan Building budget to the General Fund budget; (2) $550.00 has been deducted from the contingency line and added to the Adult Religious Education (ARE) line item for a total of $600.00.

(Action required:  Approval of a 2017/2018 budget proposal, including wage adjustments discussed in Executive Session on March 15th, plus the two changes described above, to present to our members for a vote at our 2017 Annual Congregational Meeting on April 23).

7:25 p.m.            POLICY REGARDING DISRUPTIVE BEHAVIOR:  Paul Wilson.

Copies of the Tahoma UU Congregation Policy Regarding Disruptive Behavior were distributed at our February meeting.  At our March meeting, Paul agreed to adapt it for consideration as a KUUF policy.

(Action required:  Approval or disapproval of a Disruptive Behavior Policy for KUUF).

***** NEW BUSINESS *****

7:35 p.m.            KUUF SERVICE DIRECTORY:  All.

A KUUF Service Directory could be accommodated on our website, or made available in hard copy.  Its purpose is to make members aware of the talents and services provided by our members for a fee, e.g., house sitting, massages, reflexology, house cleaning, photography, etc.  The benefits for vendors and prospective customers are many.  However, there are pros and cons (Please see form and guidelines).

(Action required:  Approval or disapproval to pursue a KUUF Service Directory).

7:45 p.m.            IDENTIFICATION OF POTENTIAL BOARD RETREAT DATES:  All.

The value of holding a Board Retreat early in the fiscal year cannot be underestimated.  Please come prepared with a list of dates when you can attend a day-long retreat in May and June.  We also need to agree upon a location and facilitation services.

(Action required:  A list of dates when we can all attend a Board Retreat in May or June, selection of our meeting site, and a decision re a facilitator).

8:00 p.m.            2017 ANNUAL CONGREGATIONAL MEETING ASSIGNMENT OF TASKS:  ALL.

We need to agree on who does what in order to have a smoothly running 2017 Annual Congregational Meeting, e.g., table set-up for quorum sign-in, provision of finger food, ballot collection and counting, clean-up, etc.

(Action required:  Assignment of 2017 Annual Congregational Meeting Tasks).

8:20 p.m.            Thank you card recipient nomination(s) for April 2017:

For the good of the order

Date of next Board meeting:  Wednesday, May 17, 2017 (?); Date of 2017 Annual Congregational Meeting:  Sunday, April 23

May Agenda Items:

  • Election of 2017/2018 Board of Trustees Officers.
  • Two meetings a month (one official and one working) needed?
  • Orientation of New Board Members.
  • Staff Supervision Assignments, e.g., Office Administrator, Music Director, DRE Assistant, Accompanist, Child Care staff.
  • 2017 Board Retreat Planning/Discussion.
  • 2017/2018 Charitable Giving Recipients Schedule report, e.g., Bremerton Foodline in November: June Jones.

8:30 p.m.            Adjournment

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