05/17/2017: KUUF Board of Trustees Agenda 🗓 🗺

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Wednesday, 6:30pm KUUF – Admin Room

KUUF Board of Trustees agenda for the upcoming board meeting.

KUUF BOARD OF TRUSTEES

Agenda for Wednesday, May 17, 2017

6:30 p.m.        Call to Order:  Ellen Newberg, President

Welcome to our newly elected Board members Jim Franklin and Lisa Johnson

                              Housekeeping:  please review the Board contact list and make corrections/additions.

Chalice Lighting

                              Check-in

                              Additions, changes or deletions to our agenda.

6:40 p.m.            Consent agenda

  • Minutes of the April 19, 2017 Board meeting.
  • Board Liaison and Other Written Reports, including Finance, Personnel, etc.
  • 2017/2018 Charitable Giving Recipient Monthly Designations.
  • $250.00 donation to ACLU in lieu of Sunday, June 28 speaker honorarium.

6:45 p.m.            Oral Report:  Media Communications Task Force:  New Website launch info and demo, by Jackie Westwood and Justin Rogers.

7:00 p.m.            Treasurer’s Report:  Susan Welsh, Treasurer.

                   *****OLD BUSINESS *****

7:15 p.m.            POLICY REGARDING DISRUPTIVE BEHAVIOR:  Paul Wilson.

Copies of the Tahoma UU Congregation Policy Regarding Disruptive Behavior were distributed at our February meeting.  Paul has adapted it for consideration as a KUUF policy.  Congregational discussion is recommended before formal adoption.

 (Action required:  Approval or disapproval for submitting a Policy Regarding Disruptive Behavior for discussion at our Sunday, May 21 Conversation with the Board).

***** NEW BUSINESS *****

7:20 p.m.            ELECTION OF 2017/2018 BOARD OF TRUSTEES OFFICERS.

We need a President, a Vice-President who ideally is committed to serving as President in 2018/2019, and an official Secretary (Tanesha serves as our recording secretary).  Susan Welsh is willing to continue serving as our Treasurer.

(Action required:  Election of 2017/2018 Board of Trustees officers).

7:40 p.m.            DESIGNATION OF BOARD CHARITABLE GIVING TASK FORCE MEMBERS.

The Charitable Giving Task Force consists of four members:  two elected from the congregation at large (Phil Davis and Ruth Piccone) and two from the KUUF Board of Trustees.  June Jones is willing to continue service as a Board representative to the Task Force.  One more Board member is needed.

(Action required:  Appointment of two Board representatives to the 2017/2018 Charitable Giving Task Force).

7:45 p.m.            BOARD LIAISONS TO COMMITTEES ASSIGNMENTS.

Board Liaisons are needed for the following committees:  Welcoming and Membership, Listening Team, Caring, Finance, Social Justice, Children’s RE, Adult RE, Endowment, Bldgs. And Grounds, Worship, Media Communications Task Force).

(Action required:  Assignment of Board Liaisons to committees).

7:55 p.m.            ORIENTATION OF BOARD MEMBERS.

Board members serve vital roles both on the Board and in our KUUF community.  They deserve support and an informative orientation to prepare them for the important work they will be doing during their terms on the Board.

(Action required:  Orientation plan for new and currently serving Board members).

8:10 p.m.            STAFF SUPERVISION ASSIGNMENTS.

Since we don’t have a minister to serve as staff supervisor, staff supervision and support falls to the Board, e.g., Office Administrator, Music Director, DRE Assistant, Accompanist, and Child Care Staff.

(Action required:  Assignment of staff supervision and support responsibilities).

8:15 p.m.            PROPOSAL:  SHALL WE HAVE TWO MEETINGS A MONTH THIS YEAR?

This is an especially busy, important time at KUUF.  For the past couple of years, Nancy, Paul and Ellen have held mostly weekly executive phone conferences to discuss a lot of KUUF issues.  Keeping in mind that all three go off the Board in April 2018, we need to do some succession planning.  Will a new executive team emerge, or will it be better to hold two meetings a month, one official meeting and one working meeting?

(Action required:  Decision on whether to hold two Board meetings a month).

 

 

 

8:20 p.m.            2017/2018 CHARITABLE GIVING RECIPIENT DESIGNATIONS FOR MAY AND JUNE.

It has been recommended that RESULTS be the May recipient.  The Charitable Giving Task Force will recommend recipients at for the months of May and June.

(Action required:  Approval of Charitable Giving recipients for the months of May and June as recommended by the Charitable Giving Task Force).

8:25 p.m.            CHILDREN’S RELIGIOUS EDUCATION AND RUMMAGE SALE COMMITTEE CHAIRS:  All.

When committees are inactive, the Board is charged with recruiting Committee Chairs who are then responsible for recruiting committee members.  Once a committee is active, it elect its own chair.

(Action required:  Recruitment of a Children’s Religious Education Committee Chair and a 2018 Rummage Sale Committee Chair).

8:30 p.m.            IDENTIFICATION OF POTENTIAL BOARD RETREAT DATES:  All.

The value of holding a Board Retreat early in the fiscal year cannot be underestimated.  Please come prepared with a list of dates when you can attend a day-long retreat in May or June.  We also need to agree upon a location and facilitation services.  Paul Wilson has graciously offered his home as our meeting site.

(Action required:  A list of dates when we can all attend a Board Retreat in May or June, and a decision re a facilitator).

8:40 p.m.            UUA RECOMMENDED WHITE SUPREMACY TEACH-IN.

Due to a change in UUA leadership, Unitarians have an opportunity for a teachable moment and more.

(Action required:  Discussion concerning the UUA recommended White Supremacy Teach-in).

8:50 p.m.            Thank you card recipient nomination(s) for May 2017:

               Sunday, May 21 Conversation with the Board:  who will purchase the finger food?

For the good of the order.

Date of next Board meeting:  Wednesday, June 17, 2017

Topics:

  • Policy Regarding Disruptive Behavior
  • Part-time Maintenance Position
  • Service Directory legal review by John Mitchell

9:00 p.m.            Adjournment

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