07/18/2018: KUUF Board of Trustees Agenda

Agenda for July 18, 2018
6:30 PM    Call to Order:  Eric Harrold, President
Chalice Lighting
6:45 PM    Vote to adopt the Consent Agenda
Minutes of the May 16, 2018 board meeting
Board Liaison & other reports, including Finance; Personnel; etc.
6:50 PM    Vote to adopt the Agenda for this meeting
6:55 PM    President’s Report: Eric Harrold Review of Fellowship Business
Council is developing a safety campaign calendar
Parish Nurse update; documents to insurance
Building & Grounds was informed that received funding for the kitchen cabinets
Board Retreat scheduled for 26 July 2018 from 10:00 AM to 4:00 PM
7:00 PM     Treasurer’s Report (Mark Sugimoto): Vote to approve.
7:15 PM    Board Growth Topic:  Where does the KUUF Board get its authority? (discuss section 1)

7:20 PM                *****OLD BUSINESS *****
KUUF Safety Campaign (Eric Harrold/Terry Mallory): From the last Conversation with the Board, the idea of conducting a safety campaign emerged. The Council has been asked to manage our safety campaign calendar and hopefully, for the Council to set up the trainings in all aspects, which include: fire drill, earthquake drill, shooter drill, medical emergency drill, disruptive person drill, etc. It will still be the Board’s responsibility to ensure all the trainings are done and logged. Discussion.

7:40 PM                   *****NEW BUSINESS *****
Safety Campaign for KUUF (Jim Franklin): I’m trying to bully the Council into taking up the Safety Campaign project. This idea came from the Conversation with the Board last month. If it develops the way we were talking about it, it will be a multi-faceted project to encompass emergency response training for fire, earthquake, medical emergency, shooter and property considerations. Discussion.
Selene agrees to be the new Board Secretary (Eric Harrold): Selene has agreed to become our new Board Secretary. This is an important position and one which requires appointment by the Board of Trustees. She would be recording all official board functions (like the retreat) excluding board meetings, which we pay Tanesha to take for us. Discussion.
Proposed motion: I move that, in accordance with KUUF By-laws Article IX, Sections 1 & 3,  Selene Patterson be appointed as board secretary for church year 2018 – 2019.
The Finance Committee needs to have a liaison (Eric Harrold): The Finance Committee no longer has a liaison since Ellen has left the board. Who would like to take that job? Discussion.

Transfer of authority for building security and keys (Eric Harrold): Last week Jim Franklin assumed authority for building security by allowing himself to be appointed as a responsible person to have new keys made and he has authority to manage the alarm security codes as well. Jim’s name has been given to the alarm answering company and he will be called when a KUUF building alarm is activated. Discussion.

8:25 PM    Thank you card recipient nomination(s) for May 2018:
Conversations with the Board Topics: How on that…over.
How is the Board communication doing? The board communicates with the congregation in several ways: President’s Column, open meetings, conversation with the board, other (?). Are you getting the word?
For the good of the order
Date of next Board meeting:  Wednesday, 15 August 2018
8:30 p.m.    Adjournment

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