Category: Get Involved

09/18/2019: KUUF Board Meeting Agenda

KUUF Board Meeting Agenda
September 18, 2019

  1. Chalice lighting
  2. Check-in
  3. Revisit our Board Covenant: Reverend Jessica
    a. Thoughts?
    b. Additions?
  4. Treasurer’s Report: Mark
    Old Business:
  5. Update on Easter Seals lease: Lisa and Terry
  6. Update on food waste/recycling: Jackie
  7. Overflow lot: Paul Wilson’s plan, need for volunteers to park there: Terry
    New Business:
  8. AV discussions: Lisa and Terry
    a. How will we use input from congregational discussions
    b. Which option better serves our mission?
  9. Board meeting date to support half time ministry
    a. Board priorities for Rev. Jessica
    b. How could our Board meeting date better fit into Rev. J’s schedule?
    c. Share evaluation form we’ll need to complete end of fiscal year
  10. Committee on Shared Ministry and 5-Year-Plan
    a. Identification of Committee responsibilities
    b. Method for tracking progress
    c. Assessment
  11. Sanctuary: Rev. Jessica
    a. Sensitive locations laws: what do we need to know as a faith community?
    b. Including immigration status in our nondiscrimination policy
    c. What we may and may not ask potential members
    d. What can we legally do to stand up to ICE?
    e. Zines
    f. Webinar: Jessica will send link. Please view before this meeting
  12. Fun and Frolic Update
  13. Thank you note recipients
  14. Good of the order

09/01/2019: Agenda for Social Justice Committee Meeting

  • Chalice Lighting and Check-in
  • Thank you for coming today
  • Overview of Consensus-Based Decision Making (CBDM) Bonner
  • KIAC film showing of “The Deported” proposed by Airen Lydick (KIAC) at the Roxy Theater. Both Phil and Mack requested this agenda item. Phil sent us information on this event on Aug. 24. This would be a fun-raiser for KIAC. Phil proposes that we vote to actively support this event. Several have responded positively already.
  • Partnership with Guatemalan Church…this is a follow up to KUUF’s hosting of a Guatemalan wake a few months ago. Phil will give a short update of the meeting Rev. Jessica and he had with Pastor Lorenzo and others.
  • Sanctuary at KUUF…Jo has proposed that “we begin an active and formal exploration into the possibility of offering our church as a protective sanctuary to immigrants under the threat of deportation.” Several of us have responded positively to Jo. Phil requested this to be put on the agenda.
  • JUUstice Washington Annual UU Justice Summit Saturday, October 12, 2019, in Olympia. Susan has proposed that we (KUUF/SJC) become a sponsoring congregation. A suggested donation could be around $100 and we would be listed in the program. Susan, Karen Scott, and Rev. Jessica are going. This Summit is opened to all of SJC and KUUF. Basic registration is $35. Susan will be our point person. Thank you, Susan
  • Richard Renner “Reflections on Refugee Hospitality”…Karen Scott brought this to my/our attention. The presentation will be at St. Paul’s Episcopal Church, Friday, Sept. 20 6 pm-8 pm. Information
  • September 8, following the multigenerational Homecoming service, there will be a Committee Fair in the sanctuary. Round tables will be for each committee. I/ We will be participating with your help and ideas.
  • September 29, we, the SJC, will host the Potluck. At this time information will be shared on what is expected from us. Kathy, Verneda, Mack, Lisa, Peter, and I and others will share ideas. Several have already told me that they will not be able to help. No guilt, please. We all have other lives!
  • As this new season of activities is upon us, please make sure that your email address is still the same as last year. Phil is our member contact person.
  • Since our last meeting, many events occurred. Several activities surrounded the Stonechild’s March in Poulsbo and Sarah van Gelder’s presentation on Aug.25. Thank you, Jo and Sterling, for filming it.
  • (Several attended The Blessing at Ground Zero. Others attended Chief Seattle Days. Thank you, Rev. Jessica, for helping to serve the salmon. Hobie was a great help at KIAC.)
  • New opportunities…September 5 Side with Love is hosting a UUs and Global Climate Strike Webinar
  • September 6, at 6:00 (free) Kitsap History Museum (280 fourth Ave. Bremerton 98337) From Mexico to Mexican-American Family Immigration Story will be presented by Carlos Gil retired U of W professor.
  • Kitsap Historical society’s inaugural Indipino community of Bainbridge Island exhibit in Bremerton through the end of September
  • “We cannot create what we can’t see” Lucille Clifton (Sojourners Voice of the Day 8/27/19)
  • Extinguishing of the chalice.
  • Again, thank you for coming. Robin

08/07/2019: Caring Committee Announcement

The Caring Committee wants to remind all of you that we are here.  
The KUUF community looks out for its members in a variety of ways. There is support amongst friends, neighbors, chalice circles. I recently saw how members of this congregation rallied to help someone who has been ill, needing extra attention. These connections are invaluable. When those community connections need some supplemental help the Caring Committee is here. We can help with rides, meals, visits to shut-ins and /or those with illness as needed. We may also contact those who are wanting more support regarding life transitions, grief, other issues. We can help on a short term basis, pending volunteer availability. When we get a request that we cannot manage we will share community resource information with the person who made the request. In 2018 KUUF members/friends were asked to complete a volunteer survey indicating areas where they could help. The Caring Committee uses that survey to contact members who stated they could help in such areas as transportation and meals. We are now finding that we have increased requests for transportation in particular.
If you can help with this and have not already volunteered for helping with rides, do let the Caring Committee know. Please let us know if you would like to serve on the Caring Committee.
Also let the Caring Committee know if you need our help:
For emergencies only we can be reached at
Thanks to those of you who have been helping us!!
-Karen Leader Scott, KUUF Caring Committee

06/17/2019: Parish Nurse Summer Update

Hello friends,

I hope the warm weather finds you all well. It’s been a little while since I’ve checked in with everyone, and I wanted to share a few updates, reminders, and thoughts.

-I have now met with 7 members to help them complete advanced directives (documents that outline what choices you would like made at end-of-life, or in the event that you cannot make your own wishes clear). I would love to help more of you with these documents. I keep packets; free of charge, with several types of these documents at the fellowship, and am available to meet at your convenience to help you complete them if that is helpful.

-Death with Dignity. As mentioned in a previous edition of the Candle, our Fellowship is initiating conversations around Death with Dignity. This is the initiation of an ongoing discussion, but I want to make myself available in case anyone is unable to attend any of the open forums or has questions they might like to ask privately via email. I’m happy to help.

-Due to scheduling conflicts, the CPR class will be offered later in the year, more info to come as the summer progresses. 

-A phone number to save. Last month I got a call late at night from a relative who had mistakenly taken the wrong dose of at least one medication. I encouraged her to call Poison Control, who were immediately available and helpful. This reminded me that we often assume that Poison Control is something that the parents of young children need, but in reality is a number that we should all have. Anyone can make a mistake with dosing a medication when tired or ill, or misread a label. So, my safety share for the month is to encourage you to save the Poison Control number in your mobile phone, or write the number by your landline. 1-800-222-1222

-Lastly, please remember to hydrate and protect yourself from the sun when enjoying our lovely weather. I look forward to seeing all of you soon.

In care,

Jennifer Ingalls, RN

05/30/2019: Death With Dignity

In 2008, Washington passed the Death with Dignity law.  This law states:

  • An individual who has been diagnosed with a terminal illness and determined to have less than six months to live, may request their PCP, or another doctor, to prescribe a lethal dose of medication to end their life.
  • Doctors are not required to comply, and the individual may request the drug from another physician.
  • The individual must make both verbal and written requests, with at least fifteen days between requests
  • The individual must be assessed by their doctor to be of sound mind, making the decision freely. 
  • The patient must be able to take the medication by their own hand.

Since that time, the vast majority of people making use of Death with Dignity—around 200 each year—do so in their own homes.  It is worth noting that the term “physician-assisted suicide” is discouraged from use, and the phrase “physician-assisted death” is preferred. 

Not all hospitals and nursing homes elect to comply with patients’ Death with Dignity request.  

After much consideration, including conversations with lawyers, Shoreline UU church has offered its sacred space to two individuals in the past. Several other congregations in the Northwest have done the same.   We at KUUF have been asked if we would allow our sacred space to be used by a person living in a facility that does not allow its residents this option.

We will not rush into such a decision.  Whatever conclusion we reach, we must act with clearness and compassion.  The individual who made the request of KUUF has found another place, so that request is not pressing now.  However, as a caring community who values the worth and dignity of every person, we as a Fellowship need to consider how we will respond if and when that request is made again.

Over several upcoming Sundays, the Board will hold Conversations with the Board, specifically to hear your thoughts and/or concerns on this important issue.  If hosting end-of-life passages becomes a reality at KUUF, it would remain very private for the individual and their family.  Our office staff would make sure nothing else is scheduled for our Sanctuary, to protect the privacy of all concerned.

You can learn more about the WA Death with Dignity Act at these websites, among others:



The Order of Service will announce the dates for our discussion.  Help us listen to what you think.  Please join us.

05/30/2019: Presidents Column

Welcome to your first “Notes from the President” column of the new church year.  Except that now it’s “Notes from the Co-Presidents”, as Terry Mallory and I will be sharing the role until April of 2020.  How will having two co-presidents be different?  Truthfully, we don’t really know, but in Reverend Jessica’s spirit of Shared Ministry, we both feel that collaboration and drawing on each others’ strengths is a very positive step in leading our board and our beloved community.

This is a rich and exciting time for our Fellowship.  We have a committed minister, who brings youth, wisdom, and inspiration, and we have her for the next two years!  We have a congregation that is solidly behind her.  We have a council of incredibly dedicated committee chairs who have given and continue to give insightful leadership to the diverse work we need to do.  We have a vibrant music program.  We have a growing membership, and we’re seeing more children in our Sunday services.  We are a solid liberal voice in our greater community, with a congregation that stands together on issues of social justice.

I feel so blessed to be here, and I look to the coming year with excitement about what we can give to a world that is hurting.  It is often too easy to despair about the state of our environment, our nation, and our world.  Yet when I look at the many small steps KUUF is taking that truly make a difference in the lives of real people, I am so proud to be part of Kitsap Unitarian Universalist Fellowship.  Thank you all for being part of our journey.


This is a positive and exciting time for the fellowship.  I look forward to sharing board leadership with Lisa, and to working with Rev Jessica.  

There will be opportunities and challenges, and it is my hope that we can approach both with transparency and love.  

Thank you for trusting us with this responsibility.




Agenda for May 15, 2019


6:30 PM Call to Order:  Eric Harrold, President

Chalice Lighting (opening blessing)


6:45 PM Vote to adopt the Consent Agenda

  • Minutes of the April 17, 2019 board meeting
  • Board Liaison & other reports: Council, Finance, Personnel, etc.

6:50 PM Vote to adopt the Agenda for this meeting

6:55 PM President’s Report: Eric Harrold Review of Fellowship Business

  • ACM went well. New board members are Peter Kreidler and Eric Harrold
  • Minister is just returning from the UK
  • GA/PWR credentials have been assigned to Paul Wilson, Rosemary Dougall and Lisa Johnson

7:00 PM Minister’s Update to the Board: Presented on behalf of Rev. Jessica Star Rockers

7:15 PM Treasurer’s Report (Mark Sugimoto): Presented by the treasurer – Vote to approve.

7:25 PM Board Growth Topic: KUUF By-laws Article XI Committees, Section 1, (a), (b), (c)

7:30 PM       *****OLD BUSINESS *****

Formation of a Media Communications Committee (Eric Harrold): The Media Communications Task Force, through Jackie Westwood, announced their completion at the last board meeting. I believe we need to form a committee to continue this work and relieve the burden from the admin staff in managing routine business that is normally addressed by a committee. Discussion.


Service recognition Sunday (Eric Harrold): For several months the board has been considering how to thank members for their service and decided to hold a “Service Sunday.” We need to schedule this event with the minister, Worship Committee and the honored guests. Discussion.

7:40 PM   *****NEW BUSINESS *****

Election of new board officers (Eric Harrold): Election of new board officers is normally the first order of new business at the May board meeting. The following board officer positions will need to be confirmed through a vote: President, Vice-President, Treasurer and Secretary. Discussion.

Suggested motions:

President: I move that _____________ be elected as President of KUUF Board of Trustees for the 2019 – 2020 church year.

Or; I move that ________ and ___________ be elected as Co-Presidents of KUUF Board of Trustees for the 2019 – 2020 church year.

Vice President: I move that _____________ be elected as Vice-President of KUUF Board of Trustees for the 2019 – 2020 church year.

Or, I move that ________ and ___________ be elected as Co-Vice-Presidents of KUUF Board of Trustees for the 2019 – 2020 church year.

Treasurer: I move that Mark Sugimoto be elected as Treasurer of KUUF Board of Trustees for the 2019 – 2020 church year.

Secretary: I move that Selene Patterson be elected as Secretary of KUUF Board of Trustees for the 2019 – 2020 church year.


Death with Dignity law and KUUF (Terry Mallory/Lisa Johnson): Our parish nurse and the Caring Committee have been approached by a member of our community asking that one of their loved ones be allowed to self-administer a lethal drug while on our property for the purpose of ending their life. Discussion.


Should KUUF convert two hourly employees to salaried employees (Lisa Johnson): The Personnel Committee has proposed that we convert Brian Kenny and Mike Menefee to salaried employees for the purpose of maintaining their monthly pay during periods of the summer when the choir is not performing. Discussion.


Unfunded expenditures expected during 2019 (Lisa Johnson/Terry Mallory): The board should consider how to fund repairs to our Grand Piano (approx. $6K). If there is an overage remaining once the budget is ratified this year, do we obligate some, or all, of that money to that repair or should we spend money out of savings for this purpose. Discussion.


Should KUUF establish a Community Outreach Committee (Jack Peterson): Is there a need for a Community Outreach Committee? Last year’s efforts to establish a greater connection to other community organizations didn’t meet expectations. In exploring ways to establish these relationships, it has been proposed the board create a committee that would work on reaching out, into the community. Discussion.

8:40 PM Thank you card recipient nomination(s) for April 2019:  

Conversations with the Board Topics: ____________________________

For the good of the order:

Date of next Board meeting:  June ??, 2019

8:45 PM Adjournment

04/28/2019: 2019 Annual Congregational Meeting

Hello All and Happy Spring!
This Sunday after service is the KUUF Annual Congregational Meeting.

All members are encouraged to attend. Attached are two packets for your review. 

1. KUUF 2018/2019 Annual Reports:This contains annual reports from the Board, Committees and staff.  Please review to see all the great things that have happened over the last year and what great things are in-store for upcoming year. Click Here to Review the Reports

2. KUUF 2019 Annual Congregational Meeting Packet: This packets contains the meeting agenda, information pertaining to items to be voted on, sample ballots, and information on how the meeting is conducted.  Click Here to Review the Packet

Hard copies of the packets will be available at the meeting.  If you would like to pick up a hard copy of either packet or have one mailed to you please let me know.  I will be in the office through Friday from 9am until 2pm.
Thank you for all the hard work you have all put into KUUF.  It is a pleasure to work with each and everyone of you.
In Peace,   

Tanesha Smith

Congregational Administrator  tanesha.smith@kuuf.org360-377-4724
Kitsap Unitarian Universalist FellowshipOffice Hours Monday – Friday 9:00am to 2:00pm

04/18/2019: AV Comparison Presentation

Minutes to this Presentation are available here.

Pastor Paul Meeker of Our Savior’s Lutheran demoing their Video system for us….

OSLC digital projector and manually retractable screen in a sunlit (yet still dim compared to KUUF) sanctuary…

OSLC digital projection upon a manually retractable screen.

OSLC manually retractable screen taken from about as far back from it as at KUUF…

Digital projector mounted onto vaulted ceiling at OSLC

Digital projector and manually retractable projection screen.

OSLC A/V hub.

Pastor Paul having to manually turn off the digital projector after demo-ing it…

St Paul’s Episcopal two 75” video monitors mounted both sides of their altar.

Hymn numbers & titles to be sung at SPEC

St Paul’s Episcopal Church logo…

…a Spoken Prayer at SPEC

Feb 17 Service at SPEC

Announcement at SPEC

KUUF Request for Proposal

System A
*Furnish and install a projector, laptop, and screen with all accessories necessary for a complete system to show videos, movies, and slides in our Sanctuary, including line voltage and low voltage wiring. The projector shall be wall-mounted and the screen shall be ceiling mounted.
*Base Bid, excluding sales tax: $
*Option 1: Exclude laptop-deduct from base bid $
*Option 2: Exclude labor to mount projector to wall and screen to ceiling-deduct from base bid $

System B

*Furnish and install two 55 inch LCD screens with one laptop and all accessories necessary for a complete system to show videos, movies and slides in our Sanctuary, including line voltage and low voltage wiring.  The LCD screens shall be installed suspended from the ceiling purlins, above the east windows, to the left and right of the pulpit.

*Base Bid, excluding sales tax: $

*Option 1: Exclude laptop-deduct from base bid $

*Option 2: Exclude labor to suspend LCD screens from ceiling purlins-deduct from base bid $

Gig Harbor Audio Estimate:
Digital Projector & motorized  Projection Screen
System2:  Video Monitors

Digital Projector
w/ Retractable
motorized Projection screen
…FULL Labor Cost.


Digital Projector
w/ Retractable Projection Screen
…but w/ KUUF providing
 some labor ourselves.

Video Monitors mounted from ceiling…
FULL Labor Cost

Video Monitors mounted from ceiling
…w/ KUUF mounting the monitors ourselves

Pros & Cons of Digital Projector & Retractable Projection Screen

  • Pros
  • Larger image up (up to 8’x10′)
  • Better nighttime viewing
  • Cons
  • More expensive by about $2,000
  • Additional cost/labor/maintenance of curtains along top sanctuary windows
  • Will block the view of our Glass Chalice during use.
  • Not nearly as good projection during daylight hours
  • Possible access issues in the off chance for manually turning projector on/off
  • Will require moderate training to operate
  • Will create more of a visual appeal disruption during the use of our sanctuary
  • Not as well suited for worship service integration vs. video monitors
  • Best viewed in center seating sections of Sanctuary

Pros & Cons of Two Video Monitors

  • :PROS:
  • Better suited for worship service integration
  • About $2,000 less expensive than Digital Projector/Retractable Screen
  • Better projection quality during daylight hours than DP/RS
  • No need for additional Sanctuary drapery
  • Will not block window views or glass chalice on the front wall.
  • Viewable/Readable from all seating sections in the sanctuary
  • Gets us closer to Green Sanctuary Certification by printing less OOS by integrating A/V into worship services.
  • :CONS:
  • Will require moderate training to operate
  • Possible visual appeal disruption of the sanctuary while not in use

04/17/2019: KUUF Board of Trustees Agenda

Agenda for April 17, 2019

6:30 PM    Call to Order:  Eric Harrold, President
        Chalice Lighting (opening blessing) 
6:45 PM    Vote to adopt the Consent Agenda
Minutes of the March 20, 2019 board meeting
Board Liaison & other reports: Council, Finance, Personnel, etc.
6:50 PM    Vote to adopt the Agenda for this meeting 
6:55 PM    President’s Report: Eric Harrold Review of Fellowship Business
Ministerial Service Survey responses were published in April’s President’s Column
I have not begun the service acknowledgment letters yet but it’s on my list (after ACM)
Has the Council received names for the scholarships to the GA Budget discussion last Sunday had approx. 12 people show up. Next one is 4-21-2019 Board retreat is scheduled for Saturday, June 15, 2019 (time and place to be announced)

7:00 PM    Minister’s Update to the Board: Presented by Rev. Jessica Star Rockers
7:15 PM    Treasurer’s Report (Mark Sugimoto): Presented by the treasurer – Vote to approve. 
7:25 PM    Board Growth Topic: Review articles VIII and IX for the By-laws

7:30 PM                       *****OLD BUSINESS *****
As a matter of policy, is allowing an outside agency to fundraise on KUUF property something we want to do (Terry Mallory): It appears that some amount of funds were collected at KUUF by a group advocating against the deportation policy. Should KUUF allow outside agencies to fundraise on our property? Discussion. 
ACM agenda development (Eric Harrold): I would like to review the development of the ACM again.  (see the to date printed agenda). Discussion. 

7:40 PM                   *****NEW BUSINESS *****
Formation of a Media Communications Committee (Eric Harrold): The Media Communications Task Force, through Jackie Westwood, announced their completion at the last board meeting. I believe we need to form a committee to continue this work and relieve the burden from the admin staff in managing a routine business that is normally addressed by a committee. Discussion. 
Bondy family sculpture in Memorial Garden (Eric Harrold): The Bondy family has requested to install a new sculpture in the Memorial Garden in commemoration of Elisabeth and Roger Bondy. I have asked the office to include an announcement flyer in the OOS with me as the contact person. No feedback yet. I propose we vote to allow. Discussion.
Suggested motion:
I move the Board of Trustees authorize the installation of a sculpture in the Memorial Garden to commemorate the legacy of Roger and Elisabeth Bondy. 

Consulting Minister’s Contract (Eric Harrold): A four-member panel has developed a two-year, half-time consulting minister’s contract (the panel was Eric Harrold, Lisa Johnson, Terry Mallory, and Mark Sugimoto). The contract has been reviewed and tentatively accepted by our Quarter-time Minister, Rev. Jessica Star Rockers. I recommend a vote of the board to authorize signing the contract after services of May 5, 2019. Discussion.
Recommended motion:
I move that the Board of Trustees authorize a two-year, half-time consulting minister contract be signed on May 5, 2019.


Service recognition Sunday (Eric Harrold): For several months the board has been considering how to thank members for their service and decided to hold a “Service Sunday.” We need to schedule this event with the minister, the Worship Committee and the honored guests. Discussion.


KUUF delegate credentials for General Assembly (Eric Harrold): The UUA has given us three delegate credentials for GA in addition to two others; one for the minister and one for a master religious educator. We have several people going to GA and I need to assign the credentials. Vote on who receives credentials. 
8:40 PM    Thank you card recipient nomination(s) for March 2019:  
        Conversations with the Board Topics: _Priorities for the coming church year_______
        For the good of the order:

Date of next Board meeting:  May 15, 2019
8:45 PM    Adjournment