Category: Get Involved

12/19/2018: KUUF BOARD OF TRUSTEES Agenda

***** EXECUTIVE SESSION – (NONE SCHEDULED) *****

6:30 PM Call to Order:  Eric Harrold, President

Chalice Lighting

Check-in

6:45 PM Vote to adopt the Consent Agenda

  • Minutes of the November 19, 2018 board meeting
  • Board Liaison & other reports, including Finance; Personnel; etc.

6:50 PM Vote to adopt the Agenda for this meeting

6:55 PM President’s Report: Eric Harrold Review of Fellowship Business

  • AED is being installed in the foyer, next to the Elmore Rm doorway. Thank you, Terry
  • Thanksgiving dinner at KUUF had approximately 45 persons – thank you volunteers
  • Caring Team and others helped a young woman in distress on Sunday
  • In discussion with PWR to complete “Staff start-up”
  • Finance has requested 2019 – 2020 budget proposals from committees – liaisons please follow up
  • Two new congregation elected board members: Lynn Lund and Jackie Westwood

7:00 PM Treasurer’s Report (Mark Sugimoto): Vote to approve.

7:15 PM Board Growth Topic: Why do we pay UUA and PWR dues?

7:25 PM *****OLD BUSINESS *****

KUUF Policy on Congregational Safety (Eric Harrold): In conjunction with 2018 Safety Campaign we are looking into “Emergency Communications” between the child care area and the congregation. Are walkie-talkies an option or are cell phones adequate? Who at the service should be in contact with child care? Discussion.

7:45 PM   *****NEW BUSINESS *****

CRE Budget Increase Request (Mark Sugimoto): The CRE has asked for a budget increase of $125 for church year 2018 – 2019. Are there available funds to support this request and if so, where would this money come from? Discussion. (refer to end of agenda for budget reference)

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Adult Religious Education (ARE) revival (Jill Clarridge): Jill will be telling us about the effort to revive the ARE. Several members have come together under Jill’s leadership to bring this program back to KUUF – and we thank them all for making this happen. Discussion.

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Should we revive the Fun and Frolic Committee (Lisa Johnson): Members are interested in re-starting the Fun and Frolic Committee to manage KUUF activities. With many of our activities open to the public, planning and execution of those events becomes more critical. Discussion.

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KUUF 2018 Five-Year Plan passed by congregation (Eric Harrold): Now that the KUUF 2018 Five-Year Plan has been accepted by the congregation, the board, council and committees need to review for items which need their attention. The board could form a task force to assist all “Responsible Groups” with identifying their roles in executing this plan. Discussion.

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8:25 PM Thank you card recipient nomination(s) for November 2018:  

Conversations with the Board Topics: __________

For the good of the order

Date of next Board meeting:  January 16, 2019

8:30 p.m. Adjournment

Supporting Data

Board authorized increases to the annual 2018-2019 budget: It has been agreed by the board, after discussion with the Treasurer, that after reconciling the current church year budget, if the funds are not available to pay for these additional expenditures, the money will be transferred from the reserve savings account to balance the budget.

  • June 25th; $619.10 for personnel raises
  • Aug 15th; $362 for parish nurse insurance premium
  • Sept 19th; $29.90 for minister’s contract
  • Oct 17th; $1600 for an AED
  • Oct 17th; $300 for the ministers stole
  • <Dec 19th; $125 for CRE budget increase>

Total: $3,036.00 = 1.8% of $163,531 2018-2019 budget

12/14/2018: Sign Up for Potlucks Meet Our New Minister

**All spots for the Saturday, December 14, 2018 Potluck are filled**

Greetings from your newly re-formed Committee on Ministry (COM). Along with our new minister, the Reverend Jessica Star Rockers, we serve as a committee to support the shared ministry of KUUF. Our focus is the spiritual health of this congregation, and the ways this is lived out in our community.

The first order of business is making sure our new minister has a smooth entry into our community and gets off to a great start. To that end, we are scheduling monthly “Meet the Minister” gatherings where you can sign up in small groups to enjoy a meal and get to know Jessica a little better.

At the request of COM members, six hosts from different parts of Kitsap county have volunteered to hold potluck dinners in their homes starting in December, 2018, through May of 2019.

To sign up for the first potluck in December, please follow the tips below:

  • Date: Saturday, December 14, 2018 at 6 p.m.
  • Hosts: Alan and Ellen Newberg
    9255 Illahee Rd. NE, Bremerton, WA 98311 (1/2 mile south of the Brownsville Marina).
  • Space for 9 guests
  • The first 9 people to let Ellen know they would like to participate will constitute the guest list. Contact: elena29@comcast.net; (360) 692-3981
  • Newberg’s have a cat.
  • Food—potluck. Ellen will work with guests to determine who brings what.
  • There is a flight of six stair steps to climb inside, plus a few steps outside.

Looking Forward to Additional Hosts in 2019:
Carolee Effron, January 15—Jill Clarridge, February 23—Susan Welsh, March 18, —Robin and Peter Kreidler, April 11—Selene and Nate Patterson, May 17.

To Participate:
Look for signup sheets in the foyer. In addition, information will be published in The Candle with details of each month’s potluck.
Members of KUUF’s COM welcome your feedback and suggestions. We can be reached at com@kuuf.org. Vivien Blyth, Karen Leader-Scott, Ellen Newberg, Jack Peterson, Jackie Westwood and Rev. Jessica.

12/13/2018: Letter from the President

Greetings KUUF Congregation:

Thank you to all who attended the December 9th, 2018 congregational meeting. We had a quorum and I feel that business went smoothly. Here are the results:

Board elections – I am very pleased to tell you that both Jackie Westwood and Lynn Lund have been confirmed by the congregation as KUUF Board Members. The board had appointed these individuals to fill board vacancies left by the departure of June Jones and Jim Franklin. Lynn’s term will be complete on April 30, 2019 and Jackie’s term is complete on April 30, 2020. Congratulations to both of them…and us!

KUUF 2018 Five-Year Plan – We discussed action plans for five stated objectives: Beloved Community, Professional Ministry, Social Justice, Personal & Spiritual Growth, and Organizational Growth. We received no arguments against the action plans so none were included in the meeting packet. All action plans were passed by vote of the congregation.

What does that mean now? I have added the December 9th meeting results to the December board meeting agenda, where we will discuss how to execute the action plans. Since we are all a part of making the KUUF 2018 Five-Year Plan work, I encourage everyone to talk with your favorite board member regarding how you can be involved. Thank you for your patience in allowing the Planning-to-Plan Task Force to do their work and bring you this plan for our future. I look forward to working with everyone to make this dream a reality.

We are KUUF

Eric Harrold

President, KUUF Board of Trustees  

12/09/2018: Congregational Meeting

Dear Congregation:
KUUF will be holding a congregational meeting on the 9th of December, after the service.
The following items will be on the agenda:

  • Vote to accept the minutes from the April 22, 2018 annual congregational meeting
  • Vote to install Marilyn (Lynn) Lund onto the Board of Trustees to complete the term
    previously held by June Jones (May 2016 – May 2019)
  •  Vote to install Jackie Westwood onto the Board of Trustees to complete the term
    previously held by Jim Franklin (May 2017 – May 2020)
  •  Vote to accept Action Plans for each of the five planning objectives approved by the
    congregation at the April 22th 2018 annual congregational meeting
  1.  Beloved Community
  2.  Social Justice
  3.  Personal/Spiritual Growth
  4.  Professional Ministry
  5.  Organizational Growth

Separately (not at this meeting), we have an A/V Task Force (Mack Johnson, Sterling
Fisher and Bonner Sams) working on ideas to improve our audio and visual capabilities for
the sanctuary. It is my intention to bring this before the congregation prior to buying the
equipment. This is the best time to talk with task force members to learn about meetings to
discuss ideas and learn what is being considered.

Thank you all

Eric Harrold
President, KUUF Board of Trustees

12/06/2018: Presidents Column

Good morning KUUF members and friends. I hope this holiday season finds you well and in good spirits. Please spend a moment with me to give thanks for all we have, knowing that others in our KUUF family are not entirely well and may be struggling with health or financial challenges. May our blessings and actions provide support for all their needs. Thank you.

 

Today I want to explore something which has challenged me for years and that is: how do we make decisions when the “right” committee does not exist to broker new ideas? This question was brought up recently at “Conversation with the Board” and is one I struggled with while chairing Buildings and Grounds. Unilateral decisions made in the past, whether we agreed with the decision or not, maintained order and kept our equipment where we could find it, and kept us in compliance with fire codes and other statutory requirements. That structure no longer exists. I feel we are floating around in a nebulous milieu; so, how do we address this thing that has no clear boundaries?

 

While some things are clear regarding who is responsible for a specific decision, e.g., the color of paint used to mark stripes in the parking lot decided by Building and Grounds, others are not. Rearranging furniture, changing kitchen equipment, posting ideas or opinions—like this one—adding to or taking away from something, covering things up or taking things down, are all examples of changes which may not fall within a specific committee’s responsibilities.

 

If you have practical experience with other organizations who have answered concerns such as these, or ideas from your own experience, I really want to talk to you!  Perhaps we can call ourselves the ad hoc committee on Decision Treeing? Yes, I’m having a bit of fun with this, but the need for such a procedure, matrix, scale, tool, whatever…is real. Please let me know your thoughts so we can explore this together.

 

Also, I have been thinking about ways of providing committees some space to store committee belongings. The only space I know of which could be used for this purpose is in the Matan Bldg. I’m asking the Council to add this to their agenda to gauge the need. If there is a need, I will bring this idea to the board for further consideration.

 

Thank you for taking the time to read this column. I believe that working together develops mutual satisfaction and a heightened sense of involvement within our community, which is why I say…We are KUUF.

 

Eric Harrold

KUUF Board President

12/02/2018: Social Justice Committee Meeting

The Social Justice Committee will hold its regular, 1st Sunday meeting at about 11:45 on December 2 in the admin room.  The tentative agenda is as follows:

  1. Candle Lighting
  2. Visiting and ministering to those in prison
  3. 2nd Friday Film Series – upcoming “shows”
  4. South Kitsap food bank
  5. JUUstice Washington Legislative priorities from Nov. 18 Conference:
    • Ensure carbon pollution accountability
    • Reform the Legal System, End Bail
    • Provide control and regulation of oil and coal terminals, transportation
    • Reform state tax and funding structure
  1. December 7, Kitsap County Conference for Human Rights at Olympic College
  2. Coming to speak at KUUF on December 30: Sarah Van Gelder- author of The Revolution Where You Live, co-founder of Yes! Magazine, co-chair of Suquamish Neighbors and Kitsap 99%. This dynamic, local organizer has much to offer KUUFers supporting social justice in our own county.
  3. Proposal for a peace float in an armed forces parade
  4. Kitsap Immigrant Assistance Center – volunteering, donations, possible sponsorship of program on local deportation system.
  5. Reminder: December 9 Congregational meeting

11/30/2018: Tentative Draft Budget Schedule

TO: KUUF members required to complete Budget requests for the 2019-2020 fiscal year.

November 30, 2018

This is the tentative  KUUF 2019-2020 budget preparation schedule. I would like to keep this process as simple as possible, so I have prepared Budget proposal forms.   You should use these to state and explain your budget request for your program staff or committee. Budget accuracy, beginning for the 2019-2020 budget year, is particularly important as we are supporting our minister  for the first time in the Annual budget.

Tentative draft Budget schedule***

December 15th.  Date when Committee Chairs, Administrative staff and Program leaders should l  submit their rough draft budgets for the 2019 -2020 budget year to the finance committee(drop off box  is in the foyer of the Admin. Building). Budget forms will be available December 5,   in the Finance committee drop off box.  Please use these to both state and justify your Budget request. If your committee does not have a budget,  you are still requested to provide a budget statement which states no budget required. Please keep a copy of this request. Explain any expenditure overages or savings from our current budget.

January 16th  . final draft for Administrative staff, committee chairs and all other program budgets-  Board of Trustees ,Personnel CRE and DRE, Matan Building, Ministerial committee budget, Auction, KSSN,  Farmers market, Rummage sale, Music program, Denomination Dues programs.

February 13th.  Finance Committee meets and finalizes initial 2019-2020 Budget proposal. Reviews draft budget proposals with all budget preparers.

 

***See Jim Strunk, Finance committee chair, if you have any questions

11/22/2018: Thanksgiving Potluck at KUUF

We welcome everyone to join us for a thanksgiving potluck on
Thursday 11/22/18  Friends and family welcome
We will start gathering around 1:00 and then eat around 2:00.
We are providing local, organically bred turkeys and ask everyone to bring the other dishes including, of course, cranberry sauce, pies, something to drink etc

There will be a sign-up sheet in the foyer or you may call or e-mail the office at 360 377 4724 or admin@kuuf.org.
Please consider helping with set-up and clean-up.

For more information contact Bonner Sams, Marcie Mathis, or Vivien Blyth.

https://www.facebook.com/events/202309827383571/

10/20/2018: Social Justice Retreat

WHEN?  – Our Social Justice Committee Retreat will take place on Saturday, October 20 beginning at 10:00 am.   It will go as long as needed, but will be over by 4:00 pm for sure.

WHERE? –   16159 Clear Creek Rd. NW Poulsbo, WA 98370 at the Ground Zero Center for Nonviolent Action.  Just turn in at the  orange cones on Clear Creek Road.  Go to the main house building.

+ Google Map

WHO? –   Anyone and everyone are invited.  You can simply show up without registration.  From our doodle survey, the following signed up:  Jill, Terry, Robin, Peter, Phil, Mack, Melody, Sue, Sterling, Florrie and Lisa.   But feel free to invite any KUUF member or friend of KUUF….. or just your friend!

FOOD – Coffee and tea will be available and some snacks.  However, we have agreed that you BRING YOUR OWN LUNCH!  There is a refrigerator and a kitchen area to preserve and prepare your food.  You can also bring your own beverages.

FACILITATOR –  The vary capable Jenell DeMatteo will guide us during the day.  She met with a planning group back in May.  Also, Phil and Mack took our Oct. 7 SJC meeting’s suggestions to Jenell on Wednesday.

AGENDA –  At our Sunday meeting someone said, “I need a purpose and a role in the Social Justice Committee.” We also need a program, a calendar of events and activities, a budget and an updated Charter.  We plan to work on all those things and more.

08/17/2018: Save The Date! KUUF Rummage Sale!

KUUF Rummage Sale on Friday, August 17, from 8:00 A.M. to 3:00 P.M., and Saturday, August 18, from 9:00 A.M. to 1:00 P.M.

Please consider donating to this sale.   We accept most things, but NOT adult clothing, mattresses and electronics.   You can drop off your donations right after church, at the administration building, on these Sundays:  July 15July 22July 29August 4August 12.   Weekdays during business hours:  August 13-16.

We can still use more volunteers for this event.   There is a sign up list in the KUUF foyer.

For more information you may contact Susan Welsh, suwelsh888@yahoo.com, or Karen Leader Scott, leaderscott49@gmail.com.

08/15/2018: KUUF Board of Trustees Agenda

KUUF BOARD OF TRUSTEES

Agenda for August 15, 2018

***** EXECUTIVE SESSION – (NONE SCHEDULED) *****

6:30 PM Call to Order:  Eric Harrold, President

Chalice Lighting

Check-in

6:45 PM Vote to adopt the Consent Agenda

 

  • Minutes of the July 18, 2018 board meeting
  • Board Liaison & other reports, including Finance; Personnel; etc.

 

6:50 PM Vote to adopt the Agenda for this meeting

6:55 PM President’s Report: Eric Harrold Review of Fellowship Business

 

  • Council is developing a safety campaign calendar
  • Board Retreat was a success
  • Conversation with the Board has been changed to the second Sunday of each month

 

 

 

7:00 PM Treasurer’s Report (Mark Sugimoto): Vote to approve.

7:15 PM Board Growth Topic:  Where can I find information on how KUUF should be run?

7:25 PM *****OLD BUSINESS *****

Parish Nurse Cost to Fellowship (Terry Mallory): Karen Leader-Scott has proposed, that as part of the Caring Committee, we allow Jessica Ingalls to act as a parish nurse. I have contacted our insuring agency and they provided an updated policy raising our premiums by $326. Does the board approve of the additional cost to the 2018 – 2019 church budget? Our insurance is just to cover KUUF from liability. Anyone filling the parish nurse volunteer position has to provide proof of insurance for themselves. Discussion.

Suggested motion: I move that the board authorize an additional $326 to the 2018 – 2019 church budget to pay for the increased insurance premium associated with providing KUUF liability coverage for a Parish Nurse volunteer position.  

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Ask the Finance Committee to write a policy outlining the disposition of funds, received from the lease of KUUF property, not directly allocated to a fund for property maintenance (Eric Harrold): Again, I feel strongly that a policy is needed to transfer funds, not allocated in the leased property budget, into the General Fund to support annual fellowship operating cost. Discussion.

7:45 PM   *****NEW BUSINESS *****

Raise the Paddle Cause (Eric Harrold): Ellen Newberg has asked that the board consider a “cause” for this year’s Raise the Paddle event during our annual Auction. Several possibilities have been suggested: Rail and step improvements for path beside the Matan Bldg; AED for Foyer; AV equipment for sanctuary; computer network upgrade for video conferencing. Discussion.

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KUUF needs to revive the Committee on Ministry (Eric Harrold): As KUUF moves closer to having a part-time minister we need to consider the need for a Committee on Ministry. This has been an active Committee in the past and I feel there are important reasons to put it back in place prior to employing a part-time minister. Discussion.

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Liaison to the Chalice Circle Facilitator (Eric Harrold): Someone has asked about a liaison for the Chalice Circles. As this is not a committee, and has no elected chair, I presume a board member would be coordinating with the facilitator of the Chalice Circle, which is Selene. Would anyone like to act in that capacity? Discussion.  

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2018 Safety Campaign (Jim Franklin/Eric Harrold): The Council is working on developing a Safety Campaign Calendar to outline our greater safety concerns. I believe we (the board) should specifically ask them to include aspects of safety that we consider a priority. Topics that come to mind are: child care security, active shooter scenario, fire drill (kids and adults), earthquake drill (kids and adults), medical emergency, property hazards, building access, etc. Discussion.

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8:25 PM Thank you card recipient nomination(s) for July 2018:  

Conversations with the Board Topics: How on that…over.

  • How is the Board communication doing? The board communicates with the congregation in several ways: President’s Column, open meetings, conversation with the board, other (?). Are you getting the word?

For the good of the order

Date of next Board meeting:  Wednesday, 19 September 2018

8:30 p.m. Adjournment

08/09/2018: News About KUUF’s Worship Services

The Worship Committee is making two changes in our worship services.  The first is fairly simple;l the other involves our Joys & Sorrows process.

Hoping to make our Worship Services a deeper experience, we’ve asked Rev. Carol McKinley to train about a 16 people, including the members of the Worship Committee, to be Lay Leaders.  The training will focus on how to create sacred space for worship, how to create a sense of welcome and inclusion from the pulpit, how to respond in case of an emergency, how to use the lay leader script without reading it, and a few other items.  We are grateful to those who have volunteered to be on the newly forming Lay Leader Team.  Those folks will rotate as Lay Leaders each Sunday starting in September.  We hope this will strengthen our worship services.

For several years KUUF friends and members and the Worship Committee have been trying to find a new way of celebrating Joys & Sorrows that meets the needs of more of those who attend Worship Service.  We’ve tried several different methods and sought the advice and input from all members and friends.  The opinions range from those who prefer to use our previous method of having each person speak their own joy or sorrow to those who prefer to not have Joys & Sorrows as part of the Worship Service at all.

Hoping to create a new ritual that is a compromise, the Worship Committee has developed the following new Joys & Sorrows ritual that will also start in September.  Here are the steps of the new ritual:

  • Those who have a Joy or Sorrow to share will complete a form similar to the one we now use and place it in the basket before the service.  They will indicate on the form if they prefer to have the Joy or Sorrow read for them or if they prefer to read it themselves.
  • During the reading of Joys & Sorrows, those that were submitted to be read for the author will be read by the Joys & Sorrows Reader.  When they are all read, then
  • The Joys & Sorrows Reader will invite those who want to read their own Joy or Sorrow to come forward.  Each person will be given their card to read to the congregation.
  • Please do not speak extemporaneously or come up if you have not filled out a card.  The purpose of using the card is to ensure that the Joys & Sorrows ritual does not become an opportunity for long descriptions, but a moment to simply share, in one’s own voice, the joy or sorrow you have.
  • Because of our assisted hearing system, each person will read into the microphone, which will be held by the Joys & Sorrows Reader.

We hope this new way of celebrating Joys & Sorrows will meet the expressed needs of as many congregants as possible.  We know that it isn’t exactly what some people would like, but it is a compromise that may be helpful.

We will try this method for six months, and evaluate again to see if it is working.  We thank everyone for their commitment to our beloved community and to a worship service that is loving, gracious and caring of all.

08/05/2018: Social Justice Meeting

The Social Justice Committee will hold its regular, monthly meeting from about 11:40 to 1:00 pm on Sunday, August 5, after the service in the Admin. room.

Agenda topics include:

  1.   KIAC Banquet & Auction
  2.  SJC Retreat – possible dates
  3.  Second Friday Film Festival
  4.  Hiroshima & Nagasaki Days – Ground Zero

At 1:00 those interested are invited to car pool to the Ground Zero Center for Nonviolent Action at 16159 Clear Creek Road NW to hear Bill Moyer speak at 1:30. Bill founded the Backbone Campaign in 2003 to teach creative and dramatic ways to resist tyranny. This is the famous activist who mobilizes hundreds of kayaks in a giant, floating mosaic! He is a keynote speaker for Ground Zero’s August 4 – 6 commemoration of the Hiroshima and Nagasaki bombings. For more details go to http://www.gzcenter.org/event/hiroshimanagasaki-commemoration/

07/26/2018: Very Successful Work Party!

Our recent Sunday’s work party brought many hardy souls who labored in this warm weather:  painting new white parking lines in the parking lot, weed whacking, weeding and mowing, erecting the rummage sale sign, dealing with the motion sensor light in the breezeway, organizing the KUUF kitchen, deck repair, etc.
About 30 volunteers contributed their talents (and sweat!):
Vivien Blyth,  Dianne Brooks and Sam Stephens ,  Marty Bishop,  Jill Clarridge,  Rosemary Dougall,   Genevieve and Nathan Emmett,  Jim Franklin,  Eric Harrold,  Lisa and Mack Johnson, Karen Leader Scott,  Sue Matan, Donna Munro,   Ellen and Alan Newberg,  Selene Patterson,  Jack Peterson,  Marilyn Rumble,  Helen Schwartz,  Lyn Schnug,  Robyn Williams,  Jeri and  Alan Searly ,  Ed Woods,  Ginny and Mark Sugimoto, Susan Welsh,  Beth and Paul Wilson.
Thank you all for the great amount of work we got  done, it’s so encouraging!

07/22/2018: Work Party!

Our July 22 work party is from 11:30 AM (after the Sunday service) to 2 PM. Please note the time correction. Included activities are window cleaning, painting parking lot lines, cleaning the ditch near the parking lot, etc. (see Ed Woods)
There will be weeding to do on the berm (hump) adjacent to the lower parking lot, and along the steps from lower to upper parking lot, etc. Also grass mowing and weed whacking. Please bring gloves, your favorite garden hand tools and maybe a water bottle and snack for yourself. (see Donna Munro)